Oktoberfest Vendor Application 2022 | Ocean Beach San Diego CA | Form

Oktoberfest Vendor Application 2022

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2022 OB Oktoberfest Vendor Application

Please note several changes have been made to the vendor application process to ensure the event is a success for all vendors and patrons.

ALL applications will be accepted online only. Once your application is submitted and approved, you will receive an email with a link to pay by credit card.


The OB Oktoberfest has been a tradition in Ocean Beach for more than 22 years. As usual, we expect large crowds at our fun, colorful beachfront event.  Food and Merchandise Vendors and will be in Veteran’s Plaza on the grassy area at the foot of Newport Avenue and Abbott St. There will be tables and chairs for the public to enjoy while shopping and enjoying the food vendors.


Schedule

Oktoberfest General Schedule

Friday, October 7th thru Saturday, October 8th 2022

Vendor Schedule

We only have vendors on Saturday, October 8th, 2022

Merchandise & Food Vendors in Veterans Plaza from 10am – 11pm.

The 21+ Beer Garden will be open from 10:30am-11:00pm in the Pier Parking Lot adjacent to merchandise and food vendor area. Your booth will not be located in the beer garden.


Booth Fees

Merchandise Booth 10’ x 10’ in  Veteran’s Plaza $325
Food Vendor Booth 10’ x 10’ (prepackaged or one item) $595
Food Vendor Booth 10’ (frontage) x 15’ (deep)  (ALL hot food, more than one item) $750

Food booth pricing includes:

Environmental Health Department required 3 compartment hot and cold sink.

 

Application Process

Applicant: Your application will be considered ONLY after you have completed below and provided your electronic signature. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. If the event is cancelled due to COVID19 or its variances, we will refund booth fees minus a 10% handling fee.  Once a Vendor has been accepted, Full refunds ARE NOT OFFERED FOR THIS EVENT. The No Refund Policy includes situations in which the event is canceled as a result of factors beyond the control of the Event organizers, including but not limited to war, terrorist act, natural disaster, weather, or order of any Civil or Military Authority. Such situations are beyond the control of the Event organizers, and Vendors accept the risk of loss in such a situation. The applicant agrees that stated in the application is an accurate description of materials and literature to be displayed and sold at OB Oktoberfest. Ocean Beach MainStreet Association (OBMA)/OB Oktoberfest Committee shall be the sole judge as to whether or not those materials are suitable for family viewing or in keeping with the general rules and regulations of the Oktoberfest.

  • 50% Refund - you must submit your cancellation/partial refund request sixty (60) days prior to the event.
  • Cancellation requests received sixty (60) days prior to the event or later will NOT be eligible for a refund for any reason.

The applicant agrees that it is his/her responsibility to carry appropriate insurance. He/she agrees that the OBMA/OB Oktoberfest Committee will not be held liable for legal damages. The OBMA/OB Oktoberfest Committee, a nonprofit corporation, assumes no responsibility for any loss, damage, injury, or claim arising out of the participant’s acts or omissions in the OB Oktoberfest. The applicant hereby agrees to hold the Association/Committee, the Directors, and Members harmless from any claim arising out of the applicant’s entry, acts, or omissions in said Oktoberfest or any accident, injury, or damage involved therein, including but not limited to attorney fees and court costs.

Booth fees are due upon completion of your application. 

Your booth is not reserved until full payment is made via a credit card online.

Your booth is not reserved until all required documents are received.

Each booth type requires specific documents.

Your booth is not reserved until full payment is made via a credit card online and all required documents are received.

The organizers maintain the right to review all applications, decline any vendors that are not fitting for the event and/or modify the vendor category they fall into. If you are declined a refund will be submitted.

Vendor Merchandise

The Ocean Beach MainStreet Association and/or the OB Oktoberfest Committee shall be the sole judge as to whether an item is suitable to sell according to the general rules and regulations of the OB Oktoberfest. Please note that the following items are not permitted: No – merchandise with the words “OB Oktoberfest” or any other variation thereof; stolen merchandise, firearms, ammunition, alcoholic beverages, or drugs; materials unsuitable for festival attendees. Vendors offering such merchandise for sale will be removed from the event immediately.

Vendor Setup

  • Setup is from 6:30am-8:30am
  • Setup for Veterans’ Plaza is located on the grassy area at the foot of Newport Avenue and Abbott Street
  • Vendors will provide their own canopies, tables, chairs, etc.
  • The event DOES NOT provide electricity or water.

Vendor Parking

  • Food Vendors may unload in the designated loading zone areas between 6:30am and 7:30am.
  • Merchandise Vendors may unload in the designated loading zone between 7:30am and 8:30am.
  • All vendor vehicles must be moved immediately after unloading.
  • There is no designated vendor parking areas.
  • There are various paid lots throughout downtown Ocean Beach, which are within walking distance to the event.

Vendor Booth Operations

  • All City of San Diego and/or County of San Diego regulations, including but not limited to, safety regulations, health department regulations, fire marshal regulations, and storm water policies must always be observed.
  • Whisper-quiet generators may be used if they are located where they are safe for the public, cords are covered, and they do not bother other vendors.
  • Electrical cords must be heavy-duty commercial grade and must be covered.
  • Tarps or signs must be no more than 12 feet high.
  • The Committee reserves the right to have a tarp and/or sign removed if is deemed unsafe or a detriment to the event in any way.

Booth Breakdown

  • Breakdown begins at 10:30pm in Veterans Plaza.
  • No sales after 11:00pm in Veterans Plaza.
  • All trash AND fluids must be removed from the event by the vendor.
  • Fluids, including ice must not be dumped or left on festival property.
  • Each vendor is responsible for cleanup of their space. If the area is not left clean, the credit card on file will be charged $150 per your Vendor Agreement and the vendor will not be allowed in the OB Oktoberfest or OB Street Fair in future years.

Acceptance / Space Assignment

  • You will receive an acceptance email within 5 business days of submitting your application online.
  • Vendor space locations will be assigned based on the best flow for the festival.
  • Vendors will receive their vendor packet which will include their booth assignment via email by September 23, 2022.
  • Please bring your vendor packet to the event check-in located at Veteran’s Plaza located on Abbott Street.

Application Process for all Vendors

  • Completed online application
  • Payment in full via online credit card processing online.
  • Current Certificate of Insurance

 

 
1 Start 2 Complete
Food Booth 10x10
Food Booth 10x15
Merch Booth 10x10

UPLOAD REQUIRED IMAGES
You must upload two images of the items you will be selling. Applications will not be approved without images. Thank you!

UPLOAD REQUIRED DOCUMENTS

All Vendors
All Vendors must upload a copy of their Certificate of Insurance

Food Vendors Only
All Food Vendors must upload a copy of their Health Department Permit.